VIDACounter Logo - Encounter Management

Encounter Management

Cloud-based encounter data management solution for Medicare, Medicaid, and Public Exchange encounter processing that creates HIPAA compliant files ready for submission with over 95% first pass clean rate.

Managing the accuracy and timeliness of encounter submissions is paramount to health plans’ revenue, profitability and compliance. To make this process proactive, automated, accurate, and easy to track, Invidasys has created VIDACounter™.

VIDACounter™ is a plug-and-play cloud-based encounter data management solution that solves the problem of claims’ bad data through its proprietary complex rules which scrub and clean data, extract and populate the missing data and create a HIPAA compliant file ready for submission. The solution automatically validates each encounter prior to submission which greatly reduces the likelihood of rejections. This helps health plans to avoid paying penalties for late and inaccurate encounter submissions.



  • Manages the accuracy and timeliness of encounter submissions
  • Avoid penalties associated with late and inaccurate encounter submissions
  • Robust built-in reporting and dashboard capabilities providing critical financial and compliance reports



  • Creates HIPAA compliant encounter submissions to State Medicaid Plans and CMS
  • Automatically validates each encounter prior to submission through business workflows, which greatly reduces the instances of rejected submissions
  • Multiple EDI encounter file types can be processed
  • The component can be configured for flat file or proprietary formats based on business needs
  • Load third-party encounters to manage all encounter data within one system
  • User-Interface for viewing the encounter file in a readable view

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